Microsoft Scenario Library Legal Licensing agreement negotiation

Available with: Microsoft 365 Copilot

Legal scenario: Licensing agreement negotiation

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Scenario

Using Copilot to negotiate licensing agreements

Capture and analyze terms proposed during negotiations and then create a draft agreement.

1. Meet with the counterparty

Use Copilot in Teams to transcribe the notes during the meeting to capture the key negotiation points.​

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Copilot in Teams

Benefit: Conduct effective meetings across legal team and with other departments (e.g. cybersecurity) and summarize notes and action items.

Using meeting notes to get started, use Copilot to create the preliminary term sheet.

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Microsoft 365 Copilot Chat2

Benefit: Retrieve relevant chats, emails, and documents faster.

Use Copilot in Word to help analyze the counterparty’s proposed terms.

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Copilot in Word

Benefit: Analyze large amounts of text to better understand the proposed terms.

Use Copilot to find comparable agreements to provide real-time legal insights, and check for compliance requirements.

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Microsoft 365 Copilot Chat1

Benefit: Improve quality of data-driven decisions with autogenerated analyses based on user prompts.

In meetings, use Copilot in Teams to assist with real-time language suggestions and to flag potential pitfalls.

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Copilot in Teams

Benefit: Generate legal research based on topics, keywords, sources, and provide insights and recommendations.

After reaching consensus, Copilot in Outlook generates draft of the licensing agreement incorporating the decisions made. The legal review team makes necessary adjustments.​

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Copilot in Outlook

Benefit: Draft emails and schedule meetings for relevant stakeholders with appropriate information and tone for the audience.

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help reduce average document review times

Microsoft Copilot can help with lowering review times which in turn leads to increased attorney productivity and higher client satisfaction rates.
Optimizing Legal Workflows​
  • Lower time spent on administrative tasks​
  • Find knowledge and take action​
  • Efficiently draft and format documents​
  • Swiftly scan and summarize documents​

How Microsoft Copilot can help reduce spending

Legal teams can use Copilot to automate routine tasks to improve productivity, expedite processes, and increase client satisfaction. By improving these metrics, legal teams can bring work in-house and become less reliant on outside legal counsel assistance.​
Optimizing Legal Workflows​
  • Reduce time spent on administrative tasks​
  • Find knowledge and take action​
  • Efficiently draft and format documents​
  • Swiftly scan and summarize documents​

How Microsoft Copilot can help to drive efficiencies in regulatory work and compliance

Copilot can significantly enhance efficiencies and scalability in complex regulatory work. By summarizing regulations, streamlining analysis, and providing actionable insights, it empowers legal teams to stay ahead of the curve.
Assessing regulations
  • Summarizes new regulations
  • Provides gap analysis with organization policies
  • Researches relevant external information
  • Identifies possible risk mitigation strategies

How Microsoft Copilot can help streamline transactional processes

Copilot can increase efficiency, understanding, and consistency of contract reviews for increased velocity and better decision making.
Advancing review
  • Summarize complex documents
  • Extract key clauses and terms
  • Highlight sections needing closer examination
  • Generate faster first drafts of contracts

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.