Microsoft Scenario Library Government Improve communications

Available with: Microsoft 365 Copilot

Government scenario: Improve communications

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Scenario

Create and execute on communications plans

1. Research key priorities

Start with Copilot in Excel to analyze data trends and compile reports on key issues.

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Example prompt: Retrieve all documents related to communication  planning for [specific projects] from the last 4 weeks.

Organize and synthesize notes from past meetings and interactions for quick reference with Copilot in OneNote.

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Copilot in OneNote

Example prompt: Compile all relevant notes from past interactions about [specific issue or department].

Meet with the key stake holders to discuss the communications plan and delegate responsibilities to team members based on their expertise.

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Copilot in Teams

Benefit: Be present during the meeting by relying on Copilot in Teams for transcription and summary.

Use Copilot in PowerPoint to craft impactful presentations outlining communication strategies and their status for key stakeholders.

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Copilot in PowerPoint

Example prompt: Generate a presentation outline for a press release about [specific topic].

Enhance content development by using Copilot in Word to create and refine impactful document drafts.

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Copilot in Word

Benefit: Document and socialize the content drafts ensure all requirements are being met, and all necessary approvals have been received.

Disseminate crucial information and communications to a broader audience via Copilot in Outlook for swift email correspondence.

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Copilot in Outlook

Example prompt: Draft an email summarizing the decisions and next steps from today’s meeting regarding [specific topic].

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help maintain budgets

Copilot can be extended into financial systems and other processes to bring data together and speed decision-making based on targets and trends.
Speed data analysis and reporting
  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

How Microsoft Copilot can help improve courtroom efficiency

Automate the tracking of Judicial utilization to uncover data insights and increase courtroom efficiency and transparency.
Task organization
  • Ensure critical tasks are addressed first
  • Track multiple deadlines

How Microsoft Copilot can help improve communications

Copilot streamlines employee creativity and collaboration, reducing the time and effort needed to meet communication demands and bolstering public trust.
Content creation
  • Ideate creative new ways to communicate
  • Tailored content to increase
    engagement and reach
  • Translation to expand global reach
  • Analyze effectiveness to update in real time

How Microsoft Copilot can help reduce procurement cycle time

Enable faster delivery timelines and contract compliance percentage rates to ensure contract terms and are met.
Optimizing Procurement Workflows
  • Reduce time spent on administrative tasks
  • Find knowledge and take action
  • Efficiently draft and format documents
  • Swiftly scan and summarize documents

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.