Microsoft Scenario Library Government Enable budget adherence

Available with: Microsoft 365 Copilot

Government scenario: Enable budget adherence

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Scenario

Track variances and plan updates

1. Establish budget tracking system

Collaborate with interdepartmental finance teams to finalize the list of data points needed for the budget tracking system Use Copilot in Teams to summarize key data points and next steps.

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Copilot in Teams

Benefit: During the meeting you can ask Copilot for suggestions on questions to ask or next steps to discuss to keep the conversation on track.

Harness Copilot in Excel to assist with budget data analysis and identifying patterns that could lead to variances.

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Copilot in Excel

Benefit: Speed analysis by using Copilot to add formulas columns and create charts.

Efficiently generate a list of financial policies using Copilot in Word, and draft comprehensive policy documents that incorporate relevant guidelines, procedures, and compliance requirements.

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Copilot in Word

Benefit: Quickly summarize stakeholder insights and feedback to improve the quality of the best practice documentation.

Utilize Copilot in Excel to analyze budget data and gain insights into spending trends, ensuring effective oversight of budget management.

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Copilot in Excel

Benefit: Calculate the variance between actual spending and budget forecasts for each project and quarter.

Swiftly create budget performance presentations using Copilot in PowerPoint to draft slides, incorporate placeholder text, and suggest design improvements.

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Copilot in PowerPoint

Benefit: Create a draft presentation based on your financial analysis and previous meetings.

Utilize Copilot in Outlook to craft succinct and compelling budget update emails summarizing financial data and ensuring effective communication with colleagues and relevant stakeholders.

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Copilot in Outlook

Benefit: Save time preparing emails with Copilot as your drafting partner.

KPIs

Opportunity to impact key functional area KPIs

How Microsoft Copilot can help maintain budgets

Copilot can be extended into financial systems and other processes to bring data together and speed decision-making based on targets and trends.
Speed data analysis and reporting
  • Quickly analyze trends
  • Generate informative charts
  • Create strategy presentations

How Microsoft Copilot can help improve courtroom efficiency

Automate the tracking of Judicial utilization to uncover data insights and increase courtroom efficiency and transparency.
Task organization
  • Ensure critical tasks are addressed first
  • Track multiple deadlines

How Microsoft Copilot can help improve communications

Copilot streamlines employee creativity and collaboration, reducing the time and effort needed to meet communication demands and bolstering public trust.
Content creation
  • Ideate creative new ways to communicate
  • Tailored content to increase
    engagement and reach
  • Translation to expand global reach
  • Analyze effectiveness to update in real time

How Microsoft Copilot can help reduce procurement cycle time

Enable faster delivery timelines and contract compliance percentage rates to ensure contract terms and are met.
Optimizing Procurement Workflows
  • Reduce time spent on administrative tasks
  • Find knowledge and take action
  • Efficiently draft and format documents
  • Swiftly scan and summarize documents

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.