Microsoft Scenario Library Executive Offices Prepare for an all-hands meeting

Available with: Microsoft 365 Copilot

Executive Offices scenario: Prepare for an all-hands meeting

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Scenario

Copilot can help executives and their teams with all aspects of communicating a message to employees.

1. Gather key points

Quickly catch up on the latest developments related to the announcement by prompting Copilot to summarize email threads and chat conversations.

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Microsoft 365 Copilot Chat2

Rapidly get up to speed to focus on key issues and concerns. Have additional time to identify key pain points for customer.

Meet with the executive team to review each business unit’s results. When closing the meeting, ask Copilot in Teams to create action items from the conversation and assign owners.

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Copilot in Teams

Document and socialize the action items to keep the preparation process moving forward towards a successful close.​

Revise the draft of the speech, asking Copilot in Word to make it resonate more with the workers at the speech location.

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Copilot in Word

Create a draft of your speech from your current documents.

Revise the presentation slides, changing out a few images with suggestions from Copilot in PowerPoint.

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Copilot in PowerPoint

Create presentation from your speech document to present at the meeting about the new organizational metrics.

Review last quarter’s address by prompting Copilot to summarize the meeting and highlight the numbers that were presented to ensure consistency.

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Microsoft 365 Copilot Chat2

Avoid listening to meeting recordings and instead rely on generated summaries, freeing up more time to focus on the speech at hand.

Thank the team for watching the address by asking Copilot in Outlook to draft a response that can be personalized in tone and length.

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Copilot in Outlook

Create recap in record time by relying on Copilot in Outlook to draft the message along with your notes from the Teams recording recap.

KPIs

Opportunity to impact key functional area KPIs

How Copilot can reduce the time to plan and execute

With its different capabilities, Copilot can streamline tasks, enable faster decision making and enhance cross team collaboration when multiple stakeholders are involved.
Task organization
  • Ensure critical tasks are addressed first
  • Track multiple deadlines

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.