Microsoft Scenario Library Education Agile budget management

Available with: Microsoft 365 Copilot

Education scenario: Agile budget management

Back to Education Scenarios Download scenario guide Implementation

Scenario

Using Copilot for agile budget management

Ensure continuous adjustments to the budget models, reflecting the most recent financial figures and areas for cost optimization for various stakeholders.

1. Data preparation

Use Copilot to support agile budget management and maintain flexibility in a dynamic educational environment.

Microsoft Copilot icon

Microsoft 365 Copilot Chat2

Benefit: Save time by using Copilot to identify relevant data sources, historical spend data, economic trends, and financial records (e.g., fund balances) quickly and accurately.

Examine historical data, economic indicators, and current needs to predict potential revenue streams and expenses (e.g., key financial metrics such as allocations, expenditures, and available funds).

Excel icon

Copilot in Excel

Benefit: Let Copilot build multiple budget models, ‘What if scenarios’ for funding that factor in fixed costs, variable costs, and potential funding fluctuations.

Ensure continuous adjustments to the budget models, reflecting the most recent financial figures and areas for cost optimization.

Excel icon

Copilot in Excel

Benefit: Refine scenarios quickly and easily using the latest information on revised spending plans, funding requests, and budget shortfalls.

Evaluate budget scenarios with a larger group such as school boards and department heads to discuss monthly budget needs.

Microsoft Teams icon

Copilot in Teams

Benefit: Quickly and accurately summarize key discussion points, decisions, and updated data for alignment.

Socialize the most appropriate budget plans with metrics such as budget variance, funding utilization rate, and allocation efficiency, to promote active refinement and transparency.

PowerPoint icon

Copilot in PowerPoint

Benefit: Apply branding guidelines, adjust layouts, and reformat text and create customized visuals for leadership presentations using Copilot.

KPIs

Opportunity to impact key functional area KPIs

Copilot can empower everyone to free up their time and energy to focus on what matters most. Easily adjust, summarize, and create new content using natural language.
Speed up internal communications
  • Have Copilot assist with emails
  • Draft email comms and announcements with Copilot

Copilot provides an opportunity to identify areas for improvement and makes the most of your data. Discover and dig into new insights such as budget management, enrollment trends, survey data interpretation, and more.
Process optimization
  • Copilot assists with drafting mails
  • Analyze data and create actionable insights
  • Collaborate with Teams and rapidly create proposals

Copilot can help personalize learning by easily adapting content, simplifying complex topics, and helping students fully participate. Students can benefit from personalized 24/7 support, initial feedback on their work, and assistance getting started.
Improve quality of learning content
  • Improve learning content
  • Improve quality of emails and chats

Amplify your creativity by bringing your ideas to life with custom-generated images, presentations, and an agent for productivity. Copilot also takes collaboration to the next level to help you stay connected and able to achieve more together.
Improve quality of learning content
  • Improve learning content
  • Improve quality of emails and chats

The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.