Manufacturing scenario: Contract lifecycle management
Available with: Microsoft 365 Copilot and Copilot Studio Scenario level:
KPIs impacted
Supply chain performance
Value benefit
Cost savings
Using Copilot to contract lifecycle management
1. Summarize pending contracts
A contract manager reviews a high volume of supplier contracts daily to ensure accuracy, compliance, and efficiency in managing numerous supplier and client agreements.
Copilot Studio Agent
Copilot Studio
Benefit: Summarize pending contracts including critical deadlines the list of contracts requiring review and prioritize them by urgency and
2. Review contract details
For a specific high priority contract, ask to compare key clauses with industry and company standards to ensure compliance and identify potential concerns.
Copilot Studio Agent
Copilot Studio
Benefit: Cross reference contracts with organizational and regulatory standards with Copilot to highlight potential discrepancies or non-compliant clauses such as pricing and penalty terms.
3. Revise terms
Review the highlighted potential discrepancies, compare to existing contracts, and make revisions as needed.
Copilot Studio Agent
Copilot Studio
Benefit: Compare identified clauses to past contracts using Copilot to recommend revisions for more balanced terms based on historical data and industry standards.
4. Communicate revisions
Once potential revisions are identified, draft email with updated contract terms highlighted and send back to legal team for e-signature.
Copilot Studio Agent
Copilot Studio
Benefit: Draft email to legal team on recommended revisions requesting the identified updates be made and communicated to the supplier for new e-signature.
5. Contract status overview
During the day, the contract manager can review the status of all open contracts to assess their progress.
Copilot Studio Agent
Copilot Studio
Benefit: Create a table with status of all ongoing contract negotiations highlighting items that may require immediate attention such as approval or updates.
6. Summarize contract activity
At the completion of each day, the contract manager needs to track activities, contract status, and next steps for each contract.
Copilot Studio Agent
Copilot Studio
Benefit: Generate a contract report summarizing the work done on all contracts including completed items, contract activities, completed approvals, and open tasks for a specific time.
1Access Copilot at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
2Access Business Chat at copilot.microsoft.com or the Microsoft Copilot mobile app and set toggle to “Web”.
3Copilot agents allow Microsoft 365 Copilot to access your organization-specific apps. In the past, this would have required an API call to get data from a system of record. The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
The content in this example scenario is for demonstration purposes only. You should evaluate how Copilot aligns with your organization’s business processes, regulatory requirements, and responsible AI principles.
